6 Ways Your Business Can Reduce IT Costs & Still Get Great IT

by Courtney Nagi on April 15, 2016
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business can reduce IT costsAs computing grows more and more vital to every aspect of business, companies are committing more room in their budgets to IT hardware, software and services. That being said every company will benefit from reducing IT costs to as low as possible. This Blog article gives 6 tips that will help you get great IT performance without breaking the bank. 

Managed IT Services & IT Support 

If your business's IT needs are low, working with a managed service provider  for your IT Support can be extremely cost-effective. Using a managed service provider offers you 24 hour monitoring of your system's security, help desk support, new equipment set-up, backups, etc. for less than a full-time IT technicians salary. 

As you decide what route your going to go down with a managed services provider, take the time to identify and exclude inefficiencies within your work flow as well, suggests Megan Sullivan in 8 Ways to Reduce Operating Costs.

"By tightening up your processes and procedures, you can reduce waste (both materials and time) and therefore, decrease costs." This can be made as a group effort, says Sullivan: "Empower your employees to look for inefficiencies and identify ways to save time and money."

BYOD 

With a bring your own device (BYOD) model,  by simply utilising employees mobile devices and laptops you are saving money and capital expenditure, While this doesn't exactly save you money on support costs, it does save you funds up-front. Make sure you create guidelines for personal versus business usage and implement the correct security measures. This needs some thought such as you will need to clarify who (your business or employees) will pay for the mobile service. 

Cloud Computing

Moving to cloud servers can reduce your hardware costs, simplifies backups, and minimizes maintenance. 

Many cloud applications provide a different range of services, molding several types of tasks into one programme. Shopify, for instance, combines inventory management, point-of-sale, and ecommerce into a single application, eliminating the need for separate programes for these different tasks. Others are free or low cost; for example, cloud-based team communication and collaborating tools Google Docs and Slack are free.

Vendor Lock-In  

When you bundle multiple services, such as internet plus phone or internet plus security suite, many vendors will offer a significant discount. Obtaining several services from one vendor can cut costs and hassle. These providers may also reward you for signing for a long-term contract.

Solid IT Security Services  

Shoring up your cybersecurity will need some investment and time in the beginning, whether you install a suite of security programs yourself or bring in a managed services provider to help get you started and set up. 

However in the end, strong cybersecurity can save you significant sums of money. It will also help project your business, from unauthorised users accessing you WiFi to the massive damages of a security breach and the associated legal costs, not to mention bad publicity to your customer base. It is also essential to back up all of your information protecting you from devastating data loss via a security vulnerability. 

Cut Unused Equipment and Services 

Think about getting rid of unused items or service subscriptions, it may seem like an obvious move - but it's something that can easily sit on the back burner, costing you money, for years. Do an audit of your equipment, software, and services to determine what you're really using and what you're not. 

Are there services or program licenses you don't use or really need? When your looking for services or licenses look carefully, many have recurring automatic billing that could of slipped through the cracks. If so cancel them and do without, or switch to a lower-cost cloud equivalent. Sullivan recommends a 90-day rule of thumb: if you haven't used a service for 90 days, cancel it. 

Have unused or out-of-date equipment taking up storage space? Make sure all information is wiped from it, then either sell or donate it and take a tax write-off. 

Infotech are able to help you implement all of the ideas above. Please call us on 0845 4666 500 if you would like to examine these cost saving measures in more detail. 

Topics: Reducing IT Expenditure